How do I create a personal content filter for my account?

1. Login to Actifile using your registered Email ID and Password.

 

2. Click on the "My Filters" menu displayed on the left side of the Main Page. The User will be navigated to "My Filters" Page.

 

3. Click on the Add button

 

4. Filter Name : Input a valid name in the Filter Name field

5. Filter Status : The Filter Status toggle button is set to "ON" by default. If if is in "ON" state , the filter would be applied to files, if the filename or contents of the filter match the defined filter rule/s

6. Caption: Input a valid name in the caption field

7. Color: Select a color. The captioned text will be displayed in the selected color  if the filter rules match the contents of a file or File name

8. Icon : Select an Icon. The selected icon will be displayed along with the captioned text, if the filter rules match the contents of a file or File name

9. Match: The user can select one of the values from the drop down box. If  "Any Rule" is selected, if any one of the defined rules match the contents of a file or the file name, then the filter would be applied. If "All Rules" is selected, then only if all the rules match the contents of a file or Filename, the filter would be applied

10. Rule: A maximum of 16 rules can be defined for a filter. One of the following values can be selected from the drop down for a rule. 1. "Contains one of the words"  2. "Contains exact phrase" 3. "Doesn't contain phrase" 4. "Matches regular expression" 5. "Doesn't match regular expression"

11. Data for Rule: Input valid data for the selected rule.

For e.g., if selected rule is  "Contains one of the words" and the data input is - Actifile Storage System. In the case if the filename or the contents of a file has any of the words i.e., "Actifile"  or "storage" or "system" , then the filter will be applied to the file

For e.g., if selected rule is  "Contains exact phrase" and the data input is - Actifile Storage System. In the case if the filename or the contents of a file has the  exact data "Actifile storage system" , then the filter will be applied to the file

For e.g., if selected rule is  "Doesn't contain phrase" and the data input is - Actifile Storage System. In the case if the filename or the contents of a file doesn't contain the  data "Actifile storage system" , then the filter will be applied to the file

For e.g., if selected rule is  "Matches regular expression" and the data input is - [0-9]{15} In the case if the filename or the contents of a file contains 15 digit numbers (zero to nine) , then the filter will be applied to the file

For e.g., if selected rule is  "Doesn't match regular expression" and the data input is - [0-9]{15} In the case if the filename or the contents of a file doesn't contain 15 digit numbers (zero to nine) , then the filter will be applied to the file

 

12. Click on Save Changes. The filter will be created successfully.

 

 

 

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